My Favorite Franchise Performance Metric: How Long Should the Payback Period be for franchisees?

Share This Post

Share on facebook
Share on linkedin
Share on twitter
Share on email

One day I was doing my rounds in the U.S., trying to determine the best way of our expansion across the border and into the American market.  I met up with a Venture Capital contact of mine.

As I walked through our business model, he asked me one question: what was the payback period on a franchisee’s investment? 

I stared at him. I did not know the answer. Not only did I not know the answer, I had never even considered the question. 

Ever since, this simple question has become my favourite franchise performance metric to track: how long is the Payback Period for a franchisee who buys a location?

I think it’s the ultimate franchise performance metric. Why? The faster the payback, the better for your franchisee and the more successful you, as franchisor, will be in expanding your franchise system. This single metric has the power to help you pinpoint exactly which part of your business you need to improve. 

Let me give you an example. Let’s say that, all in, it takes a franchisee three years to recoup and pay back their investment. The question then becomes, how do we reduce this time period? How do we make this investment even more attractive for the franchisee? 

Let’s break the Payback Period metric down into the levers:

Start up investment – How do we reduce start up costs for the franchisee?  Can we reduce build-out costs? 

Revenue: How do we accelerate the sales ramp up? What start-up marketing systems do we need in place? How can we improve training so that sales come faster and easier? Can we add a pre-sales program?

Costs: How do we reduce their cost structure? Can we reduce the location square footage? Can we leverage our group purchasing to reduce our COGS?

Franchisee focus: What role should the franchisee ultimately play in the franchise, in all levels of their scale up? (The answer will go a long way to  maximize the efficacy of your Payback Period. Important to note that a system could have two different payback periods: a payback period for the franchisee who is full-time in the business, and another for a franchisee who is hands-off in the day-to-day business operations.)

Imagine if this was a constant goal of your franchise system. Imagine having the strategic focus to say, next year one of our Top 3 Wildly Important Goals will be to reduce the Payback Period by 3 months by reducing the start up costs by $25k. Then your team is tasked with figuring out how to make it happen. Imagine how appreciative your franchisees would be? How much easier would it be to sell new locations if you pursued goals like this? 

In that long ago meeting with the VC, I was at least smart enough to ask him what he looked for before making an investment.  His answer? He required a payback period of 18 months. Now, bear in mind, a VC typically invests in technology companies. So, for him to invest in retail, it would have to  be a knock out opportunity.  I left that meeting thinking two things: 1) there is no way our Payback Period is even close to 18 months, and 2) how long is it? 

I have since settled on a good benchmark number for most franchises: three years.  Everything is upside after three years of hard work to pay back your initial investment.  If you can get your company’s Payback Period to within three years, that is a going to be a really good investment as a franchisee.  And as a franchise system, you will be highly competitive and should have no problem attracting new franchise partners. 

P.S. 

I’m not a “ROI” fan in when evaluating a franchise system. Why? It doesn’t take into account ROT or “Return on Time.” For example, if you have 200k to invest. you could:

  1. invest in the stock market, and aim for a 7-10% return over the next 5 years. It is a pure investment – you don’t have to do much work except maybe pick the portfolio to invest in. It is a passive investment. Or
  2.  You could invest the $200k in a franchise business that should, theoretically, earn a much higher return if it is successful. But running a business takes time and effort. A LOT of time and effort. So, you need to factor this time into your decision.

Let’s say with option B, you make, after combining your salary and profit, $100k per year. That is a far higher ROI than if you had invested your money in the stock market. But it would also require working a 60–70-hour week. So how do you value this? What salary would you have to pay someone to do your job? And what profit would  you have left over after that salary is paid? Answer these questions and you will have a better snapshot of the real ROI, and the ROT.

This example illustrates why the Payback Period is a much better franchise performance metric to analyze your system. And if you can start a franchise system with this in mind, your path to franchise success will be a lot faster.

After starting multiple franchise businesses, building and running multiple franchise brands, spending 15 years immersing ourselves into all things franchising, learning how to build a world class organization, and of course, answering the question “how do I franchise my business” at least 150 times, we have compiled our learnings into our Top 10 Habits of Best in Class Franchisors.” Free download below.

The 10 Habits of Best in Class Franchisors

The Only Framework You Need To Scale Your Franchise System

Mockup for Franchise Consulting

John built one of the fastest growing and best operated franchise systems in the country before he exited in 2019 by being highly disciplined in using Verne Harnish’s Rockefeller Habits checklist. Through his experience and his learnings from other best in class franchisors, he adapted this list specifically for the franchise industry. 

The Top 10 Habits checklist provides the 10 most important functions that should be on autopilot for your franchise business to grow and scale predictably  and smoothly.

The 10 Habits of Best in Class Franchisors

The Only Framework You Need To Scale Your Franchise System

John built one of the fastest growing and best operated franchise systems in the country before he exited in 2019 by being highly disciplined in using Verne Harnish’s Rockefeller Habits checklist. Through his experience and his learnings from other best in class franchisors, he adapted this list specifically for the franchise industry. 

The Top 10 Habits checklist provides the 10 most important functions that should be on autopilot for your franchise business to grow and scale predictably and smoothly.